Frequently Asked Question
Setting up and Editing Vaccinations
Last Updated 7 years ago
Staff vaccination types and expiry information for each type of vaccination is completely under the administrators control. It is possible to add a vaccination type to just one member of staff or to be on the list for all members of staff. It is also possible to set certain vaccination types as mandatory for compliance.
Main Menu -> Staff Details
Select any member of staff and under the DOCUMENTATION is where you will find the vaccinations of the currently selected staff member. Click on the grey tab labelled 'Vaccinations'. This form lists the vaccinations that have already been set up, and gives the facility to add new vaccination types, update or edit vaccination types and also to delete vaccination types.
This form also allows you add specific vaccination types to the selected employee.
To Set Up New Vaccination Types
Click on the green bar labelled 'Vaccination' the sub form should appear. Click the Add New button.
Replace the text "Enter New Vaccination Instruction" with the new vaccination and an expiry date if required.
Click Save.
You can now choose whether or not to add the new vaccination type to all staff members, or just the currently selected staff member.
The new vaccination type now shows up in the list.
To Edit a Vaccination Type
To edit a vaccination type on the sub form select the vaccination type you want to edit. Change either the description or the expiry time in the bottom box and click 'Update'. This will update this automatically for all employees.
A confirmation message will pop up, select Yes to continue updating.
The changed values now appear in the list.
To Delete a Vaccination Type
To delete a vaccination type, simply select the vaccination type on the sub form and click the delete button. This will cause a warning message to tell you that this will delete this type of vaccination on all employees. Only Click yes if you are sure that this is what you want to do, as this is irreversible. (Although we usually can reset this from a previous backup).
The warning message telling you that deleting the vaccination will remove it from all staff members.
To Delete Vaccination Types from Individual Employees
If you want to delete vaccination types from an individual employee the procedure is different. The sub form is used for universal changes only.
To delete vaccinations from an individual employee. On the Staff Form, select the employee, and go to DOCUMENTATION. Click the Vaccinations tab. On the list of vaccinations for this employee select the line you want to delete so that it is highlighted, and press the 'Delete' key on your computer keyboard. This will remove individually for this employee only.
To Add Vaccination Types to Individual Employees
Click on the white header bar labelled vaccination, this will bring up the sub form. Tick the Vaccination Type(s) to be added to this employee
and then Click on the 'Add Ticked Items to' button, this will add the selected vaccination to the selected employee.
Adding Comments
You can also add comments to staff vaccinations by selecting the vaccination type you want to add a comment to, then typing in the long box at the bottom of the frame.
When you've typed in the comment, click the Update button.
The comment is now added to the Flu record, and it displays under the comments .
Main Menu -> Staff Details
Select any member of staff and under the DOCUMENTATION is where you will find the vaccinations of the currently selected staff member. Click on the grey tab labelled 'Vaccinations'. This form lists the vaccinations that have already been set up, and gives the facility to add new vaccination types, update or edit vaccination types and also to delete vaccination types.
This form also allows you add specific vaccination types to the selected employee.
To Set Up New Vaccination Types
Click on the green bar labelled 'Vaccination' the sub form should appear. Click the Add New button.
Replace the text "Enter New Vaccination Instruction" with the new vaccination and an expiry date if required.
Click Save.
You can now choose whether or not to add the new vaccination type to all staff members, or just the currently selected staff member.
The new vaccination type now shows up in the list.
To Edit a Vaccination Type
To edit a vaccination type on the sub form select the vaccination type you want to edit. Change either the description or the expiry time in the bottom box and click 'Update'. This will update this automatically for all employees.
A confirmation message will pop up, select Yes to continue updating.
The changed values now appear in the list.
To Delete a Vaccination Type
To delete a vaccination type, simply select the vaccination type on the sub form and click the delete button. This will cause a warning message to tell you that this will delete this type of vaccination on all employees. Only Click yes if you are sure that this is what you want to do, as this is irreversible. (Although we usually can reset this from a previous backup).
The warning message telling you that deleting the vaccination will remove it from all staff members.
To Delete Vaccination Types from Individual Employees
If you want to delete vaccination types from an individual employee the procedure is different. The sub form is used for universal changes only.
To delete vaccinations from an individual employee. On the Staff Form, select the employee, and go to DOCUMENTATION. Click the Vaccinations tab. On the list of vaccinations for this employee select the line you want to delete so that it is highlighted, and press the 'Delete' key on your computer keyboard. This will remove individually for this employee only.
To Add Vaccination Types to Individual Employees
Click on the white header bar labelled vaccination, this will bring up the sub form. Tick the Vaccination Type(s) to be added to this employee
and then Click on the 'Add Ticked Items to' button, this will add the selected vaccination to the selected employee.
Adding Comments
You can also add comments to staff vaccinations by selecting the vaccination type you want to add a comment to, then typing in the long box at the bottom of the frame.
When you've typed in the comment, click the Update button.
The comment is now added to the Flu record, and it displays under the comments .